Hotel Reservations

HOTEL RESERVATION CONDITIONS

The 2nd IAS Conference on HIV Pathogenesis and Treatment Housing Bureau is thanking you for your interest and kindly informs you of the following points for your hotel booking. We suggest you to print and read them carefully.

HOW TO RESERVE?

STEP 1	Enter your travel dates and the number of rooms required
STEP 2	Choose your hotel in the list
STEP 3	See the hotel information sheet /or book directly from the list
STEP 4	Confirm your booking and print out the reservation form (do not forget to mention the type of room required)
STEP 5	Fill out the payment information in writing (with credit card details and signature)
STEP 6	Send your reservation form by fax to the Housing Bureau at +33 (0) 1.40.64.27.44 and do not forget to print a copy of your reservation to show at the hotel check-in time

RATES

The rates indicated are negotiated rates available for on-line bookings. They are exclusively available for the 2nd IAS Conference on HIV Pathogenesis and Treatment attendees and their accompanying persons within the conference dates. However, if you wish to extend your stay after the conference, the rates may vary according to the hotels.

If you are still not registered to the conference, you must REGISTER FIRST before booking your room.

The on-line reservation is exclusively accessible for individual reservation.

For group request, please send your demand separately via e-mail or fax to:

PAYMENT

All payments must be made out to the hotel booked and post mailed to the Housing Bureau JCD Conseil.
Once your booking has been confirmed online, your reservation form with payment details received by fax at the Housing Bureau JCD Conseil, is then transferred to the selected hotel which will be authorized for payment transaction for the total amount of your reservation.
The Housing Bureau JCD Conseil will not cash any payment for reservations made on-line.
Only the hotels are authorized to charge the payments.

BY CREDIT CARD:
Credit cards that are accepted are:

Credit card payment authorization will be given to the hotels as a guarantee. The total amount of your stay will be charged upon departure only, unless cancellation penalties applied.

BY CHEQUE:
In case of cheque payment, a copy of the cheque will be asked along with your reservation form to be faxed to the Housing Bureau at +33 (0) 1.40.64.27.44. Also note that the total amount of your stay is required and the cheque will be cashed upon arrival at the hotel.
We remind you that the cheque must be written out to the hotel name.

SALES CONDITIONS

The confirmation of your reservation with your personal data and payment information constitute an irrevocable commitment in the reservation transmitted by fax to the Housing Bureau JCD Conseil.
Should any hotel not be available at the requested dates, please consider that the IAS conference room block is already sold out.

Any reservation sent without payment details will not be considered.
The reservation will only be confirmed after receipt of the full payment.
The online reservation guarantees the room during 72 hours for credit card payment. After this delay, the reservation will be automatically released if the payment authorization form has not been received.

CANCELLATION POLICY

You will be entirely responsible for any cancellation fee due, according to the following conditions:

• Each cancellation received in writing at the selected hotel between April 1st and May 1st 2003, 1 full night deposit will be charged.
• Each cancellation received in writing at the selected hotel between May 2nd and June 1st 2003, 50% of the total stay will be charged.
• Each cancellation received in writing at the selected hotel between June 2nd and July 1st 2003, 70% of the total stay will be charged.
• The total amount will be charged in case of cancellation occurring after July 1st, 2003 and in case of no-show.

Any cancellation, modification regarding your hotel booking must be made in writing to the hotel directly with a copy to JCD Conseil.

ARRIVAL TIME

Hotel check-in time is usually 3.00 pm. Before this time the access to your room at the hotel is not guaranteed, unless you pre-register and secure the reservation paying the previous night.
However, in case of early arrival, please do not forget to inform the hotel by writing of your arrival time.

In any case, please notify the hotel in writing if you will arrive at your hotel after 6.00 pm. Failure to do so may mean that your room will be released.

LIABILITY

JCD Conseil acts as agent and will not be held responsible for any loss, injury or damage to any person or property whatever the cause may be. The liability of persons and enterprises providing means of transportation or other services however remains unaffected.

COMPLAINT

Any objection, protest or complaint will only be considered if received by writing in a maximum delay of 6 days after the end of the congress.

Related Documents:
	Hotel list